Ethical Fundraising and Financial Accountability Code
A. Donor’s Rights
1. All donors (individuals, corporations, and foundations that are not registered charities themselves) are entitled to receive an official receipt for income tax purposes for the amount of the donation. Donors of non-monetary eligible gifts (or gifts-in-kind) are entitled to receive an official receipt that reflects the fair market value of the gift. For the Canada Revenue Agency definition of “eligible gifts” see their Interpretation Bulletin IT-110R2 or its successor. Some common gifts, such as donations of volunteer time, services, food, inventory from a business where there is consideration (e.g., advertising), etc. are not eligible to receive official tax receipts. MB Mission may establish a minimum amount for the automatic issuance of receipts, in which case smaller donations will be receipted only upon request.
2. All fundraising solicitations by or on behalf of MB Mission will disclose MB Mission’s name and the purpose for which funds are requested. Printed solicitations (however transmitted) will also include its address or other contact information.
3. Donors and prospective donors are entitled to the following, promptly upon request:
a. any of MB Mission’s audited financial statements as approved by the Board of Directors;
b. the MB Mission’s registration number (BN) as assigned by CRA;
c. any information contained in the public portion of MB Mission’s most recent Registered Charity Information Return (form T3010) as submitted to CRA;
d. a list of the names of the members of MB Mission’s governing board; and e. a copy of this Ethical Fundraising and Financial Accountability Code.
4. Donors and prospective donors are entitled to know, upon request, whether an individual soliciting funds on behalf of MB Mission is a volunteer, an employee, or a hired solicitor.
5. Donors will be encouraged to seek independent advice if MB Mission has any reason to believe that a proposed gift might significantly affect the donor's financial position, taxable income, or relationship with other family members.
6. Donors’ requests to remain anonymous will be respected.
7. The privacy of donors will be respected. Any donor records that are maintained by MB Mission will be kept confidential to the greatest extent possible. Donors have the right to see their own donor record, and to challenge its accuracy.
8. The contributor or prospective contributor list will not be exchanged, rented or otherwise shared with other organizations.
9. Donors and prospective donors will be treated with respect. Every effort will be made to honour their requests to:
a. limit the frequency of solicitations;
b. not be solicited by telephone or other technology; c. not receive printed material concerning MB Mission.
10. MB Mission will respond promptly to a complaint by a donor or prospective donor about any matter that is addressed in this Ethical Fundraising & Financial Accountability Code. A designated staff member or volunteer will attempt to satisfy the complainant's concerns in the first instance. A complainant who remains dissatisfied will be informed that he/she may appeal in writing to the MB Mission’s governing board or its designate, and will be advised in writing of the disposition of the appeal.
B. Fundraising Practices
1. Fundraising solicitations on behalf of MB Mission will: a. be truthful; b. accurately describe MB Mission’s activities and the intended use of donated funds; and c. respect the dignity and privacy of those who benefit from MB Mission’s activities.
2. Volunteers, employees and hired solicitors who solicit or receive funds on behalf of MB Mission shall:
a. adhere to the provisions of this Ethical Fundraising & Financial Accountability Code;
b. act with fairness, integrity, and in accordance with all applicable laws;
c. adhere to the provisions of applicable professional codes of ethics and standards of practice;
d. be in agreement with MB Mission’s Mission Statement and the Confession of Faith of the Canadian Conference of Mennonite Brethren Churches;
e. cease solicitation of a prospective donor who identifies the solicitation as harassment or undue pressure;
f. disclose immediately to MB Mission any actual or apparent conflict of interest; and
g. not accept donations for purposes that are inconsistent with MB Mission’s objects or mission.
3. Paid fundraisers, whether staff or consultants, will be compensated by a salary, retainer or fee, and will not be paid finders' fees, commissions or other payments based on either the number of gifts received or the value of funds raised. Compensation policies for fundraisers, including performance-based compensation practices (such as salary increases or bonuses) will be consistent with MB Mission’s policies and practices that apply to non-fundraising personnel.
4. MB Mission’s lead team will be informed at least annually of the number, type and disposition of complaints received from donors or prospective donors about matters that are addressed in this Ethical Fundraising and Financial Accountability Code.
C. Financial Accountability
1. MB Mission’s financial affairs will be conducted in a responsible manner, consistent with the ethical obligations of stewardship and the legal requirements of provincial and federal regulators.
2. All donations will be used to support MB Mission’s objects as registered with CRA, and as further described within MB Mission Strategic Plan.
3. All restricted or designated donations will be used for the purposes for which they are given. To avoid being legally precluded from using designated funds if a project is oversubscribed or is terminated, the spending of funds is confined to approved programs and projects. Each restricted contribution designated towards an approved program or project will be used as designated with the understanding that when the need for such a program or project has been met, or cannot be completed for any reason determined by the lead team, the remaining restricted contributions designated for such program or project will be used where needed most.
4. Annual financial statements will be factual and accurate in all material respects, and will be prepared in accordance with Canadian accounting standards for Not-For-Profit Organizations (Standards for NFPOs) established by the Chartered Professional Accountants of Canada.
5. No more will be spent on administration and fundraising than is required to ensure effective management and resource development. MB Mission will meet or exceed CRA’s requirement for expenditures on charitable activities. 6. The cost-effectiveness of the MB Mission’s fundraising program will be reviewed regularly by the lead team.
Adopted by the MB Mission Board of Directors on October 4, 2016